Collaborative Contract Administration Software

Onware makes it easier than ever to create, manage and distribute project documents while providing powerful reporting tools

Watch an Overview of Onware

Discover the Onware difference

Easy to use

Easy to Use

User-centric design and years of refinement make complex tasks simple and painless.

Create and issue documents in just a few clicks

Creating and issuing documents in Onware is a snap. You can submit a Request for Information in as few as 5 clicks. Entering a response to an RFI can be done in only 2 clicks!

E-mails delivered to the correct people

Onware automatically distributes your issued document to the correct people. Users can specify which e-mails they wish to receive—such as a notification whenever a Supplemental Instruction is issued. No more remembering who wants to receive which documents; reducing e-mail clutter and overload.

Go direct to PDF without any plug-ins

Need a PDF of the document? Onware has you covered with built-in direct to PDF support for documents as well as reports. When receiving e-mail notifications, Onware will deliver you a PDF of the document and even combine it with other PDF attachments to help keep everything organized.

Automatically notify others when input is needed

Whether you have signed up to receive e-mail notification or not, Onware lets you know which documents need your attention. Your main menu displays a list of ‘alerts’ or action items of documents that are awaiting your input and is automatically dismissed once your input is provided. You can even choose to receive a daily digest of all your action items by e-mail.

Collaborate anywhere

Collaborate Anywhere

Our cloud-based solution makes collaboration easier than ever before.

Just an Internet connection is required

Onware is not only mobile friendly but also engineered to avoid things that slow web applications down, so if you are on site with only 3G you can still use Onware efficiently.

Works with all browsers

We are constantly testing with different platforms and version to make sure. Whether your favourite is Safari or Chrome, or you are stuck on Internet Explorer 11, Onware will work equally well.

Collaborate using a secure central database

All Onware users work off the same secure central database, with no syncing required. Our cloud offerings leverage state-of-the-art Windows Azure SQL Database, with redundant systems, and regular backups. At the end of the project, final documents along with all attachments can be exported for archiving.

Save time

Save Time

Distraction-free design means you get more done in less time.

Data flows from one document to the next

Hate having to re-type the same thing over and over?  We do too!  Onware makes it easy to copy text from one document to another. For example, we automatically bring the text from a Contemplated Change in to a Change Order, you won’t have to enter the title or description over again.

Eliminate duplicate data entry and manual calculations

When a contractor prices a Change, they enter the dollar amount which Onware automatically carries forward into the Change Order and onto the Progress Claims – all without having to re-enter it! This helps to eliminate errors that could result in having to amend and re-issue dozens of documents. Plus, automatically calculating the amounts of the Change Orders means you can retire your existing spreadsheets.

Store signed documents with all attachments

It’s a drag printing out piles of documents and signing them all by hand, plus it’s a waste of paper. Onware helps by allowing you to upload your signature and then automatically inserting it in the documents that you issue. If someone is still signing the traditional way, we have you covered by allowing you to upload the signed versions at all approval steps.

Locate data quickly with searching and document linking

Remember that RFI about “acoustic tiles” from 3 months ago? Track it down easily with keyword search. There was a cost impact on that one, wasn’t there? You will know right away with a link between the RFI and a Contemplated Change. Onware not only makes it a trivial exercise find project documents, it lets you cross reference both in the documents themselves as well as on reports.

Data analytics

Real-time Analytics

Look at your data differently with our-real-time analytics and visualization tools.

Dozens of flexible, detailed reports are available

Each document in Onware provides at least two reports: a summary version formatted for printing and a CSV file that can be opened in Excel or your favorite spreadsheet. Using a set of convenient, well-thought out filters, you can control which data will show up on these reports. Need to know which outstanding RFIs are waiting a response from your electrical consultant? It’s only 6 clicks away.

Project summaries report on the status of open items

Run a Project Summary report on each of your jobs to see all outstanding items, including RFIs, Changes, and Shop Drawings, showing their status as well as who it is waiting for.  Click on any item for more detail.

Track the aging of active items

Maintain standards on turn-around time using Onware’s Active Items report. It shows summary information on Requests for Information, Changes, Progress Claims and Shop Drawings with their age in days. Managers can schedule this report to be delivered to them by e-mail on a recurring basis.

Compare jobs with cross-project metrics and comparisons

Onware has numerous reports for performance metrics to compare projects. From tracking response times and summarizing by Studio or Business Unit, to a summary of Changes by code on your projects and comparisons across other projects.


Onware’s strength is our detailed logs and comprehensive workflows

Project Communication

Action Items
E-mail Notifications
Clarification Requests
Dashboard & Reporting

Project Administration

File Storage and Sharing
Time Sheets and Expenses
PDF Markup, Tagging and Stamping
Project Directories
Document Tracking

Contract Bid & Award

Request for Clarification
Request For Alternatives
Letter of Authorization

Site Communications

Supplemental Instruction
Request for Information

Quality Control

Site Visit

Payment Process

Progress Claim
Progress Certificate

Scope Changes

Consultant’s Recommendation
Change Request
Proposed Change
Quotations / CRX
Change Order

Customized Experience

Customized user experience and Corporate branding

Customize the look and feel of Onware

For your organization:

  • Company logos

  • Company Colors

  • Custom forms for projects and/or corporate letterhead

For you, individually:

  • Receive E-mail notifications

  • Add “favourites” – quick, one-click access to document logs

  • E-sign documents upon completion of your review

Compare Us

Compare Onware with other construction management software

Use CTRL+Click to highlight two or more products to compare side by side or select an entry to filter further.

Please note: Our software comparison is based on a points system at the function level derived from information available at the time of review (Spring 2017).
Zero was assigned if a function was not available, one if partially available, and two if completely available. 
As Software packages change constantly, no warranty or assurance is given that the information presented is accurate.